School fee management that tracks every installment
Set fee structures once for each class and year. Orbit tracks every installment as pending, partial, paid, or overdue, issues receipts, and sends due and overdue reminders on schedule.
Included in Orbit at no extra cost, along with every other module.
What changes when Fees moves into Orbit
- Collections are entered in a ledger and then retyped into a spreadsheet.
- Working out who owes what for which month takes hours before every meeting.
- Reminders depend on someone remembering to call the parents.
- No second ledger. Every payment is recorded once, with a receipt.
- Reminders that send themselves. Due and overdue reminders go out on schedule, whoever is on leave.
- Dues you can filter. Pull up paid, pending, partial, or overdue accounts before the fee meeting.
Term fees at a school that collects monthly
The accountant sets up tuition, transport, and lab fees for each class, billed monthly with a due date on the 10th. A student who joins in August is assigned the same structure, and the earlier months are skipped automatically.
On the 10th, families who haven't paid get a reminder through the channels the school has switched on. At the counter, a parent pays two months at once by UPI, the payment is split across both installments, and a PDF receipt is ready to share.
What the Fees module does
Fee structures
Tuition, transport, library, lab, exam, and other components, billed monthly, quarterly, or yearly.
Assign to students
Apply a structure to a class or a student, with custom installments. Late admissions skip the earlier periods.
Every payment mode
Cash, UPI, card, cheque, bank transfer, demand draft, or online, split across installments if needed.
PDF receipts and statements
Download a receipt for each payment and a full fee statement per student.
Automatic reminders
A daily job sends due and overdue reminders, and you can nudge one family manually.
Collection reports
Collection summaries and payment history, exportable to CSV. Refunds and waivers are recorded too.
Up and running in 3 steps
- 01
Build the structure
Define components, frequency, due dates, and any advance-payment discount.
- 02
Assign and collect
Assign the structure to students, then record payments as they come in.
- 03
Remind and report
Reminders go out on schedule; reports show what's collected and what's due.
Built for each role
- Accountant & admin
Manage structures, collect payments, issue refunds, and run reports.
- Admissions
View fee details while enrolling students.
- Students & families
See fee status and receive reminders.
Cash, online, card, cheque, bank transfer, UPI, and demand draft. One payment can be split across several installments.
A daily scheduled job creates due and overdue reminder events. You choose which channels each event uses: in-app, push, SMS, or WhatsApp.
Yes. Specific unpaid installments can be waived, and refunds are recorded against the payment.
Modules that connect with Fees
See Orbit against your school's week.
Tell us your role and institution. We will walk the jobs your office repeats every week — not a generic slide deck.
- Attendance, diary, and same-day parent alerts
- Fees, dues, and the modules your office actually uses
- Admin, teacher, student, and parent portals — not a generic deck
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